Intelligent Compliance & Document Validation with Azure AI

The Smart Document Validator is a secure, AI-driven solution designed to automate validation of compliance documents submitted by vendors and contractors. Built with Azure OpenAI, Document Intelligence, and Cosmos DB, it significantly reduces manual effort in data extraction, compliance checking, and workflow approvals. Originally implemented for one of our customers in the energy industry, the system automates wage register verification and compliance reviews across renewable energy sites ensuring documents are validated against 150–250 configurable rules and escalating only flagged issues to administrators. With role-based access, intuitive dashboards, and seamless integration with your existing Azure environment, the platform delivers real-time visibility, faster processing, and enterprise-grade compliance accuracy.

Key Features • AI-Based Data Extraction: Supports 10–15 document types using schema-driven OCR • Rule Engine Validation: Validates documents against 150–250 compliance rules using Azure OpenAI • Human-in-the-Loop: Vendors can review and correct extracted data before submission • Role-Based Access Control: Powered by Entra ID to securely identify Admins, Reviewers, and Vendors • Real-Time Compliance Dashboard: View status, rule breaches, and document flow analytics • Exception Handling Framework: Admins can override specific validations with reason tracking • Multi-Stage Workflow: Documents progress through extraction, rule validation, and approval pipelines • Signature & Stamp Detection: Detects presence of critical signatures/stamps on uploaded PDFs

Target Audience • Renewable Energy Firms • Compliance & Legal Departments • Procurement and Vendor Management Teams • Construction & Infrastructure Companies

Business Benefits • 70% Faster Document Turnaround Time • Improved Compliance Accuracy Using AI Validation • Hands-Free Scalability Across Sites and Vendors • Insight-Driven Decisions from Live Compliance Metrics • Reduced Operational Cost and Human Error

Deployment Architecture • Azure Entra ID for authentication and persona detection • Azure Blob Storage for secure document storage • Azure Document Intelligence for OCR and schema-based extraction • Azure OpenAI (GPT-4o) for validation, refinement, and exception highlighting • Azure Cosmos DB for staging and storing structured content • Azure SQL DB for final approved compliance data • Azure App Service hosts the user-facing application • Azure Functions automate workflows (trigger-based) • Admin Dashboard for compliance scoring and stage tracking

Delivery Model • Delivered as a Custom Web Application hosted on Azure • API access for internal systems (optional) • Role-based login for Vendors, Admins, and Compliance Teams • Post-go-live support and training included

Customer Example Leading energy supplier company – Automated validation of vendor-submitted wage and compliance documents across renewable sites, reducing turnaround time and ensuring audit readiness.

What's Included

• Application development, deployment, and testing • Schema design for all document types • Rule engine for compliance validation • Admin and vendor dashboards • User training and documentation • Hypercare support (30 days post go-live)

Pre-requisites • Azure subscription with required services: OpenAI, Document Intelligence, Cosmos DB • Entra ID setup with user attributes for role/persona detection • Defined document types and schemas • Compliance rules list provided for configuration

Resources • Azure Estimate: Provided with detailed service breakdown • Support Matrix: P1–P3 severity handling within defined SLAs