ITAR Data Governance

This offering is designed to support engineering organizations in maturing their data governance practices through a focused solution that addresses metadata management within SharePoint repositories—while enabling integration with Microsoft Azure services such as Microsoft Purview, Azure Monitor, and Azure Information Protection. It includes both a technical solution and a governance playbook, with the goal of establishing a foundation for secure, compliant, and scalable document handling across the Microsoft ecosystem.

Purpose: To automate the extraction of document metadata from engineering-focused SharePoint sites, classify and tag content according to governance policies (e.g., ITAR, NIST), and provide actionable insights for process improvement and policy alignment—while aligning with Azure compliance capabilities and preparing the organization for broader adoption of Microsoft Azure’s data governance services.

Scope and Deliverables: • Automated Metadata SharePoint Repository Scanner • Scans a selected SharePoint repository to extract file-level metadata (e.g., owner, creation date, project ID). • Identifies and flags sensitive or non-compliant documents using pattern recognition or classification rules—with optional integration into Microsoft Purview for classification and Azure Monitor for alerting. • Generates reports highlighting document lineage, usage, and governance gaps, which can be stored and analyzed within the Azure environment (e.g., Azure Storage or Synapse).

Governance Playbook • Defines roles, responsibilities, and escalation paths for document ownership and stewardship. • Establishes policies for classification, version control, retention, and secure access, aligned with Azure Information Protection and Microsoft 365 compliance policies. • Provides templates and tools for scaling governance practices across additional repositories and domains—preparing for centralized governance using Azure-based tools.

Compliance & Certification Readiness: • ITAR/NIST Alignment: The scanning framework flags documents requiring classification under export control regulations and recommends controls aligned with Microsoft Azure compliance offerings. • Audit-Ready Outputs: Reports and configurations are structured to support internal audits and external certification efforts, with storage and automation options on Azure. • Federated Governance Model: The playbook supports enterprise data strategies by aligning with Azure Role-Based Access Control (RBAC) and federated governance practices.

Customer Benefits: • Improved visibility into SharePoint content and its compliance status, with potential integration into Azure dashboards or compliance portals. • Reduced risk of mishandling sensitive engineering data through Microsoft 365 and Azure classification and tagging tools. • Faster document search and retrieval through enhanced metadata tagging. • Readiness for broader AI/analytics efforts by standardizing data context and structure—unlocking future Azure Synapse or Cognitive Services potential. • Foundational step toward Azure-aligned governance maturity.